What’s The Best Project Management Tool For My Business?
Using the right project management tool can be the difference in your project’s success.
The vast amount of software available that claims to do the same can make choosing the right tool an overwhelming task.
A quick Google search tells you the most used programs, but that doesn’t mean that it is the right one for you and your team.
Remember that not everyone has the same needs.
Some businesses just need to-do lists, others need something that will analyze their data, while there are some that just need a simple way to invoice their clients.
Of course there are teams that need every of those things and more. You have to know what you’re looking for.
Unfortunately there’s not enough time (and sometimes not enough money) to try every project management software available and decide based on which one you actually liked.
So, the question is simple: according to my business’s needs which is the best project management tool available?
In this article we’ll be reviewing several project management tools and comparing them with each other.
Table of Contents
We hope that you’ll be able to make an informed decision regarding what’s best for you, whether you need something simple or a more sophisticated solution.
But enough talking, let’s get down to it.
1. AsanaAvailable since 2011, Asana is one of the simplest management tools available in the game. Despite its simplicity, this project management tool is used by big-name clients, such as Dropbox or Pinterest.
What it lacks in functionality, Asana makes up in its pricing — it’s one of the most affordable tools available.
Although it’s better suited for smaller teams, Asana can help you divide huge projects into smaller tasks and plan your projects months into the future.
Asana helps you streamline your projects and optimize your time, getting rid of those pesky morning meetings to discuss your project status.
Emails and chats can all be done through Asana.
Powerful To-Do Lists
Asana’s approach to project management is very simplistic. At its core it’s pretty much a complex to-do list creator.
However, it manages to accomplish quite a lot with simple to-do lists.
Everyone knows that lists are one of the best ways to organize everything and that’s why there’s practically no way around them.
Almost every project management tool includes ways of creating to-do lists.
None of them does it as good as Asana.
Each to-do list you create with Asana works as an individual project.
You can then create tasks within the list, as well as subtasks within each task.
You can attach files to tasks and mark them with tags so you can search them easily at a later point.
If you’re not a big fan of the traditional to-do list visual, Asana offers you the possibility to display the list on a Kanban board.
Or you can even display your to-do tasks in a calendar view.
However, some of those display modes can become a problem when you have a high number of team members working on the same project.
Everything becomes cluttered and of difficult reading.
That’s one of the reasons why Asana works best with smaller teams.
There’s no need to download Asana.
Being web-based, Asana works on your browser.
If you need to constantly be updated on the go, Asana also offers free apps for both Android and iOS.
If you can’t access the app, you can access Asana through your phone’s browser.
Although not as complex as the desktop version, the mobile version lets you create tasks, attach files and check your inbox.
Asana’s design also makes it intuitive. Since it’s not a very complex tool, what you see is what you get.
With Asana there will be no need to troll the internet looking for detailed how-to guides.
No Need for Morning Meetings
With it’s built-in progress tracker, Asana eliminates the need for project status meetings.
You’ll always know how far ahead (or behind) you are on your project. With Asana you’ll also have several forum-like chatrooms, called “Conversations”.
Each project will have its own Conversation, and each team will have their own Conversation as well.
Conversations allow your team members to quickly send notes to one another or to post topics other team members can reply to.
Integrate Your Favorite Apps
Asana lets you integrate a large number of commonly used apps, such as:
- Google Chrome
Plus many others.
Detailed User Guides
As you would expect from any business related app, Asana offers detailed user manuals that will help you getting started with Asana.
The manual consists of video tutorials, frequently asked questions, user tips and extensive written guides.
Customer Support Network
Whatever you can’t find in the user manuals, Asana’s dedicated team will help you with.
Within 24 hours you’ll have an answer to your problems.
Even though Asana’s not a very complex tool (that doesn’t mean it isn’t powerful), they will help you with any non-documented concern you might have.
Its competitive pricing is without a doubt one of Asana’s biggest advantages.
The premium version only costs $9.99 per user per month. If your team has less than 15 members, you can even use the free version.
As you would expect, one of the drawbacks of the free version is its restricted functionality, however it can be enough if you’re new to the game and needing help with your smaller projects.
There’s the possibility to try the premium version before you buy it. Free trials are always a plus.
If you opt for an annual billing you can get two months for free. You can pay with any credit card, or, if your team has more than 50 members, you can send them an invoice.
Asana also offers a Enterprise version, with even more in-depth functionality.
The Enterprise version is priced on a case